Job Description

Factory Administration and HR Officer at One Acre Fund (OAF)

Company: One Acre Fund (OAF)
Location: Sagana, Kenya
Job Type: Full-Time
Department: Factory Operations / Administration / Human Resources
Application Deadline: 31 Dec 2026
Eligibility: Open only to Kenyan Citizens or Permanent Residents
Preferred Start Date: As Soon As Possible

Job Overview

One Acre Fund (OAF) is recruiting a skilled and proactive Factory Administration and HR Officer to support factory operations in Sagana, Kenya. This opportunity is suitable for professionals with experience in human resource management, office administration, procurement, supply chain coordination, manufacturing operations, payroll administration, compliance management, and factory support services.

The successful candidate will ensure efficient factory operations through strong workforce management, procurement oversight, employee welfare coordination, regulatory compliance, and food safety support.

Candidates looking for administration jobs in Kenya, HR officer jobs, procurement careers, factory administration roles, logistics jobs, manufacturing support positions, supply chain careers, agricultural sector jobs, and office administration opportunities may find this position highly rewarding.

For more career insights and employment opportunities in Kenya, visit HR jobs in Kenya

H1: Factory Administration and HR Officer – One Acre Fund Kenya

About One Acre Fund (OAF)

Founded in 2006, One Acre Fund is an internationally recognized nonprofit organisation supporting over 5.5 million smallholder farmers across Africa by improving farm productivity and resilience.

Operating in nine African countries, the organisation provides:

• High-quality farm inputs
• Tree seedlings
• Affordable agricultural credit
• Agronomic training
• Farmer support services
• Climate-smart agriculture programs

In Kenya, OAF operates under the local brand Tupande, supporting more than 1 million farmers through an extensive operational network and workforce.

The organisation continues to expand its impact through sustainable agriculture, food security programmes, and rural development initiatives.

Position Summary

The Factory Administration and HR Officer will ensure smooth day-to-day factory operations while maintaining high standards in:

• Human resource administration
• Payroll processing
• Procurement management
• Food safety compliance
• Inventory documentation
• Employee welfare and workplace safety
• Office administration
• Regulatory compliance

The role requires strong coordination skills to support factory performance while ensuring business continuity and operational excellence.

Professionals seeking broader agriculture, manufacturing, and logistics career opportunities across Africa may also explore HR jobs in Egypt

Key Duties and Responsibilities

1. Leadership & Workforce Management

The successful candidate will:

• Oversee factory recruitment and staff onboarding.
• Monitor employee performance and attendance.
• Coordinate workforce planning and staff scheduling.
• Support staff development and performance improvement.
• Maintain employee welfare and workplace engagement.

Additional responsibilities include:

• Processing worker payroll accurately and on time.
• Ensuring labour law and payroll compliance.
• Supporting workplace health and safety measures.
• Promoting employee wellbeing across the factory environment.

2. Procurement & Supply Chain Coordination

The role involves:

• Managing factory-level procurement processes.
• Coordinating suppliers and vendor relationships.
• Ensuring procured materials meet food safety standards.
• Maintaining procurement documentation and records.
• Monitoring supplier performance.

The officer will also:

• Improve procurement systems.
• Support inventory management.
• Coordinate purchasing activities.
• Ensure cost-effective procurement practices.

3. Food Safety & Regulatory Compliance

As part of the Food Safety Team (FST), responsibilities include:

• Conducting internal food safety audits.
• Supporting hazard analysis procedures.
• Ensuring quality assurance standards are maintained.
• Monitoring compliance with factory regulations.

The successful candidate will coordinate with internal departments and government agencies to ensure:

• Statutory compliance
• Workplace safety
• Operational licensing
• Manufacturing regulations
• Security standards

4. Office Administration & Operational Support

The position will also involve:

• Managing office administration processes.
• Coordinating factory communication.
• Supporting operational reporting.
• Organising administrative documentation.
• Ensuring smooth workflow coordination.

5. Security & Facility Management

Responsibilities include:

• Working with internal and external security stakeholders.
• Maintaining secure facility operations.
• Supporting 24/7 factory safety systems.
• Monitoring workplace security standards.

Those interested in manufacturing, HR, and procurement careers in Africa can learn more through HR jobs in South Africa

Education Requirements

Applicants should possess:

Minimum Qualification

• Bachelor’s Degree or Diploma in a relevant field such as:
  • Human Resource Management
  • Business Administration
  • Procurement & Logistics
  • Supply Chain Management
  • Office Administration
  • Operations Management
  • Industrial Management

Equivalent qualifications with relevant experience may also be considered.

Experience Requirements

Candidates should have:

• 2–3 years of experience in:
  • Human Resources
  • Administration
  • Procurement
  • Logistics
  • Factory support operations

Preferred Experience

Experience in the following sectors will be an added advantage:

• Manufacturing
• Food processing
• Agricultural production
• Supply chain management
• Factory administration

Previous exposure to factory operations, payroll systems, vendor coordination, compliance management, and workforce supervision is highly desirable.

Required Skills and Competencies

The ideal candidate should demonstrate:

Technical Skills

• Human Resource Administration
• Payroll Processing
• Procurement Management
• Supplier Coordination
• Inventory Documentation
• Food Safety Compliance
• Office Administration
• Reporting & Documentation

Soft Skills

• Strong communication skills
• Team leadership
• Stakeholder management
• Problem-solving ability
• Decision-making skills
• Time management
• Organizational skills
• Attention to detail

Leadership Qualities

• Ability to work independently
• Process improvement mindset
• Business continuity planning
• Team coordination ability
• Professional integrity

Training & Career Growth

One Acre Fund strongly invests in employee development through:

• Weekly manager check-ins
• Professional mentorship programs
• Leadership coaching
• Performance reviews every six months
• Skills development opportunities
• Continuous feedback systems
• Career planning support

Employees are encouraged to build long-term careers while contributing to agricultural transformation and food security initiatives.

Salary & Employee Benefits

Salary: Not specified by the employer.

OAF offers a competitive compensation and benefits package which may include:

• Health insurance
• Paid time off
• Professional development support
• Career progression opportunities
• Learning and mentorship programs
• Employee wellness initiatives

Work Environment

This position is based in Sagana, Kenya, offering exposure to:

• Agricultural operations
• Factory administration
• Supply chain management
• Human resource coordination
• Food safety systems
• Manufacturing support functions

The work environment encourages collaboration, innovation, inclusion, and professional growth.

Diversity, Equity & Inclusion (DEI)

One Acre Fund is committed to promoting:

• Equal employment opportunities
• Workplace diversity
• Inclusion and belonging
• Professional growth for all employees
• Anti-racism practices

The organisation values diverse perspectives and welcomes applicants regardless of gender, race, religion, disability, age, sexual orientation, or social background.

How to Apply

Interested applicants should prepare:

• Updated Curriculum Vitae (CV)
• Cover Letter
• Academic Certificates
• Relevant Supporting Documents

Applications are reviewed on a rolling basis, meaning early application is encouraged before the 31 Dec 2026 deadline.