Human Resource Assistant – NGO Jobs in Nairobi

Human Resource
Nairobi
May 2, 2026
Full Time
Apply Now

Job Description

Company: Peace Winds Japan
Location: Kakuma & Nairobi, Kenya
Job Type: Contract (6 Months)
Duration: Dec 2026 – September 2028
Reports To: Senior Human Resource Officer
Application Deadline: 25 Dec 2026

About Peace Winds Japan (PWJ)

Peace Winds Japan is an international NGO established in 1996, delivering humanitarian aid and development support across 20+ countries.

In Kenya, PWJ focuses on:

  • Refugee support and humanitarian assistance
  • WASH (Water, Sanitation & Hygiene) programmes
  • Infrastructure development and logistics
  • Livelihood and food security initiatives

PWJ operates in alignment with national strategies such as KISEDP and the Shirika Plan, supporting both refugee and host communities.

Job Overview

The Human Resource Assistant will support HR operations, recruitment, and staff data management across Kakuma and Nairobi offices.

This role is essential in ensuring efficient HR processes, accurate recordkeeping, and employee support, contributing to smooth implementation of HR policies in an NGO environment.

Key Responsibilities

1. HR Data Management & Staff Records

  • Maintain accurate employee records and HR files
  • Update HR databases and filing systems regularly
  • Prepare HR reports and documentation for management

2. Recruitment Support

  • Assist with job postings and vacancy announcements
  • Coordinate interviews, candidate tracking, and onboarding
  • Maintain recruitment databases and reporting systems

3. Leave & Attendance Management

  • Track and manage staff leave records and attendance
  • Ensure compliance with organizational HR policies

4. HR Support & Communication

  • Respond to HR queries via email, phone, and in person
  • Assist staff with benefits, documentation, and HR processes
  • Maintain strict confidentiality of HR information

5. General HR Duties

  • Support implementation of HR policies and procedures
  • Provide administrative assistance to the HR team
  • Perform additional duties as assigned

Qualifications & Requirements

Education

  • Diploma in Human Resource Management or related field
  • Bachelor’s degree is an added advantage

Experience

  • Minimum 3+ years of HR or administrative experience
  • Experience working in NGO or humanitarian settings (preferred)

Skills & Competencies

  • Strong knowledge of HR policies and employment regulations
  • Excellent communication and interpersonal skills
  • Proficiency in HR data management and Microsoft Office
  • Strong organizational and multitasking abilities

Application Process

📧 Submit the following documents to: support@africajobsearch.com

  • Resume (Max 2 pages)
  • Cover Letter (Max 1 page)
  • Include expected salary in your application

📌 Subject Line: Application for Human Resource Assistant – Kakuma & Nairobi

Important Notes

  • Deadline: 25 May 2026
  • Applications reviewed on a rolling basis
  • Hard copy applications will NOT be accepted
  • Only shortlisted candidates will be contacted

Equal Opportunity & Safeguarding

Peace Winds Japan is committed to:

  • Equal employment opportunities for all candidates
  • A workplace free from discrimination and harassment
  • Strict adherence to child safeguarding and protection policies

⚠️ Any form of canvassing will lead to disqualification

All candidates must:

  • Pass anti-terror background checks
  • Comply with safeguarding policies on sexual exploitation, abuse, and harassment

In today’s competitive job market, using the right career platforms can make a huge difference. Whether you’re looking for full-time jobs in Kenya or freelance roles, Job Openings in Kenya provides a comprehensive database of vacancies.
For regional opportunities, Job Openings in Tanzania helps candidates access roles in Tanzania’s growing industries.
Meanwhile, Job Openings in Uganda connects professionals with employers across Uganda.
These platforms are designed to simplify job hunting with user-friendly interfaces and advanced filters.
They cover sectors like engineering, marketing, healthcare, and administration.
Regular updates ensure you always see the newest opportunities available.
Take advantage of these tools to accelerate your career growth.

Related Jobs