Job Description

Secretarial Assistant Job in Nairobi, Kenya

Company: Kenya Airways Plc
Location: Nairobi, Kenya
Position: Secretarial Assistant
Employment Type: Full-Time
Industry: Aviation and Corporate Services
Department: Administration & Executive Support
Salary: KES 85,000 – KES 180,000 per month (depending on qualifications and experience)
Reporting To: Executive Administration Manager

Job Summary

Kenya Airways Plc is seeking a highly organized and proactive Secretarial Assistant to provide administrative and executive support to senior management. The ideal candidate will be responsible for coordinating schedules, managing correspondence, organizing meetings, maintaining records, and ensuring smooth office operations.

This opportunity is ideal for candidates searching for Secretarial Assistant jobs in Kenya, administrative jobs in Nairobi, and office support careers in Kenya within a reputable multinational organization.

Key Responsibilities

• Manage executive calendars, appointments, and meeting schedules.
• Prepare reports, presentations, correspondence, and official documents.
• Organize travel arrangements, accommodation bookings, and itineraries.
• Maintain confidential records and administrative files.
• Coordinate internal and external meetings, including preparing agendas and minutes.
• Handle incoming calls, emails, and office communications professionally.
• Support office administration and departmental operations.
• Maintain filing systems and document management procedures.
• Assist with event planning, workshops, and corporate functions.
• Monitor office supplies and coordinate procurement requests.
• Ensure compliance with company administrative procedures.

Professionals exploring jobs in Nairobi and administration vacancies in Kenya will find this role offers excellent exposure to executive-level operations.

Education Requirements

• Diploma or Bachelor’s Degree in Business Administration, Secretarial Studies, Office Management, Public Administration, or a related field.
• Additional certification in Office Administration or Executive Secretarial Practice is advantageous.

Experience Requirements

• 1–4 years of experience in secretarial, administrative, or office support roles.
• Experience supporting senior executives is preferred.
• Familiarity with modern office systems and digital communication platforms.

Candidates searching for office administrator jobs in Kenya, executive assistant jobs in Nairobi, or secretary jobs in Mombasa are encouraged to apply.

Required Skills

• Administrative Support
• Executive Assistance
• Office Management
• Calendar Management
• Document Control
• Records Management
• Business Communication
• Meeting Coordination
• Travel Coordination
• Data Entry
• Microsoft Office
• Customer Service
• Correspondence Management
• Report Preparation
• Time Management
• Organizational Skills
• Office Administration
• Scheduling
• Clerical Support
• Professional Communication

Training and Development

Successful candidates will receive:

• Executive Office Administration Training
• Business Communication Workshops
• Digital Records Management Training
• Corporate Governance Awareness Sessions
• Leadership Development Programs
• Microsoft Office Advanced Skills Training

Applicants interested in broader employment opportunities may explore career resources through job vacancies in Kenya while researching professional growth opportunities across various industries.

Compensation and Benefits

• Competitive monthly salary
• Performance-based incentives
• Medical insurance coverage
• Pension scheme participation
• Annual leave entitlement
• Staff travel benefits (where applicable)
• Professional development support
• Employee wellness programs

Work Environment

The Secretarial Assistant will work in a professional corporate environment supporting executive leadership and contributing to efficient organizational operations.

Individuals searching for jobs in Kenya, administrative jobs in Nairobi, office assistant jobs in Kisumu, and executive support jobs in Kenya will find valuable career progression opportunities in this role.

Career Advancement

Potential future career paths include:

• Executive Assistant
• Senior Administrative Officer
• Office Manager
• Executive Coordinator
• Corporate Services Officer
• Administration Manager

For candidates interested in understanding employment trends across Africa, additional opportunities can be explored through job vacancies in Rwanda while researching regional career markets.

Additional Information

Strong attention to detail, professionalism, discretion, and communication abilities are essential for success in this position. Candidates with experience in corporate administration jobs in Kenya, secretarial careers in Nairobi, and office management jobs in Kenya will be highly regarded.

Those interested in international employment market insights may also review opportunities through job vacancies in Algeria during their broader career planning activities.

Knowledge of document management systems, office procedures, and executive support functions will be considered a significant advantage. Candidates exploring clerical jobs in Kenya, administrative assistant jobs in Nairobi, and support staff jobs in Kenya are encouraged to submit applications.

Further regional job market information can also be accessed through job vacancies in Angola for professionals interested in expanding their understanding of African employment sectors.

Application Requirements

Applicants should submit:

• Updated CV/Resume
• Academic Certificates
• Professional Certifications (if applicable)
• Cover Letter outlining relevant administrative experience

Vacancy Status

Open Until Filled

Kenya Airways Plc is committed to equal employment opportunities and encourages applications from qualified professionals seeking long-term career growth in administrative and executive support services.